Edition: September 2015
September 2015 Update
This quarterly newsletter provides updates from our Working Groups, current opportunity areas, sector engagement, success stories from the sector, and other news related to the Service Delivery Project. More information is available on the Service Delivery Project website.
Please forward this newsletter to anyone who would benefit from being kept up-to-date on the project. To subscribe to the Service Delivery Project Newsletter, please click here.
Since May we have participated in a number of engagement activities. For example, we held regional calls with the sector on Transportation, Facilities Management and Attendance Support and Staff Wellness, participated in the Association of School Transportation Services of BC's 50th Conference and held plenary sessions at the BCASBO AGM in Penticton.
This Fall, we will continue to engage and share information with the sector on the Service Delivery Project. With advice from the Service Delivery Project Steering Committee and working groups, the following events will provide a venue for presentation and discussions,
- BCSSA and BCASBO zone meetings;
- BCASBO Fall Conference (November 18-20); and
- Ministry regional tour (various dates).
Ongoing involvement from school district staff and education Partners remains essential, as is identifying workable solutions that benefit the sector as a whole.
In 2012 Syd Portman, Custodial and Community Services Manager for School District No. 63 (Saanich), and his team implemented an innovative ‘green cleaning’ method for school facilities. The new, more environmentally-friendly method supported operations for their new Gold Certified Leadership in Energy and Environmental Design (LEED) for North Saanich Middle School.
The BC Education Marketplace (BCEM), previously known as the Interim Procurement Entity, will collaborate with all BC K-12 school districts to leverage the aggregate purchasing volumes of the sector for price and administrative efficiencies. BCEM services will include the establishment of shared contracts for select goods and services as well as serving as a resource for districts regarding best practices in the area of procurement. Read more
Employment Practices Liability Program
We are pleased to announce the Employment Practices Liability Program (EPLP) is ready for school districts to access labour and employment legal services through BCPSEA.
A new web form for reporting labour and employment incidents is available on BCPSEA’s website. The web form URL is http://www.incident-request.org; please update your links. If you have any questions about using or accessing the form, contact Nancy Hill at email@example.com. To see a 5 minute demonstration on how to use the new web form, please click here.
District staff are encouraged to contact their BCPSEA district liaison as they do so now, once a school district requires labour or employment legal services. BCPSEA will endeavour to work closely with school districts to choose counsel. The list of qualified firms and lawyers, including the rates, have been provided to school districts.
Attendance Support and Staff Wellness Initiative pilots will take place over the 2015/16 school year in seven school districts. The objectives of the pilots are to test a best practice Attendance Support and Staff Wellness program, carry out an evaluation, and use the findings to help inform a phased province-wide implementation starting in 2016/17. Read more
The purpose of the transportation project is to identify potential cost saving opportunities in transportation procurement and delivery, which may be considered and evaluated by the Transportation Working Group and ultimately recommended to government for implementation. The areas that will be further researched include:
Bulk Purchasing: To identify opportunities where the aggregate spend of transportation commodities (e.g. fuel, tires) are significant and where there is sector demand.
Centre of Excellence: To share best practices (e.g. moving bell times, guidelines), knowledge and training amongst school districts.
Legislation: To review existing transportation legislation and identify possible legislative barriers that precludes viable alternative transportation options from being pursued.
Further transportation project details can be found here: Frequently Asked Questions.
Exploration of initial options and business case development for Transportation started this spring. Data to support business case development and recommendations were requested from school districts over the summer. Engagement with the sector will take place in the Fall, with December being the targeted timeline for final business case recommendations to be endorsed.
The Facilities Management Working Group (FMWG) has met several times since April 2015 providing input and advice around initial operating cost and capital saving opportunities in the areas of:
Energy Management: To identify opportunities to expand energy management and sustainability practice to the wider K-12 sector.
A Custodial Services Advisory has been established and will provide advice to the FMWG on the potential for general standards of custodial care, with suggested resource requirements and variability to be considered for school levels, classroom uses, and architectural finishes and/or climatic zones.
Further facilities management project details can be found here: Frequently Asked Questions.
Exploration of initial options and business case development for Facilities Management started this spring. Data to support business case development and recommendations for the project was requested from school districts over the summer. Engagement with the sector will take place in the Fall with December being the targeted timeline for final business case recommendations to be endorsed.
Kerry Pridmore: Executive Director; 250-507-1485, firstname.lastname@example.org
Jolene Schnell: Project Administrator; 250-882-1750, email@example.com
Tammy Blair: Project Director for Transportation, Procurement and Employment Practices Liability Program; 778-677-5271, firstname.lastname@example.org
Caroline Ponsford: Project Director for Attendance Support and Staff Wellness, Facilities Management and HR Payroll; 250-216-6347, email@example.com
Angie Mallhi-Johal: Senior Policy Advisor; 250-896-7173, firstname.lastname@example.org